Save Time By Organizing Your Video Recordsdata the Proper Approach


With over half of entrepreneurs viewing video as a key a part of their advertising and marketing technique and one which drives a powerful return on funding, it’s no surprise why we’re all the time pushing our purchasers to do extra movies. We perceive that’s simpler stated than carried out, with many groups being extra geared up to write down an article than they’re to provide a video.

There are loads of transferring items that go into making an excellent video. From the uncooked footage to graphics, background music, and post-editing items like thumbnails, it’s straightforward to get overwhelmed.

That’s the place file and folder group is available in. If these parts aren’t organized in a approach that makes them straightforward to seek out, the challenge will take far longer to edit and publish. I’ve labored on my justifiable share of video tasks each professionally and personally, and this folder construction has confirmed to be nothing in need of a lifesaver. Right here’s the breakdown:

Video Undertaking Folder Construction

Earlier than you soar into Adobe Premiere Professional or your modifying software program of alternative, you’ll wish to create a folder construction that makes discovering issues straightforward. Positive, it’s straightforward to drop all the things in a single folder when there are only a few information, however as these information pile up, you’ll want subfolders that will help you discover no matter you want precisely while you want it. This construction additionally helps you ensure you have all the things you’ll must take your video to the end line. There’s nothing worse than attending to the tip simply to comprehend you’re lacking essential B-Roll or title playing cards.

video project folder structure

The Property folder will include all the things you’ll want to provide the video. These can be cut up up into their very own particular person folders: Video, Audio, Static, and Different.

The Initiatives folder will include your working information for the video modifying software program but in addition for different packages that you could be use to make titles, thumbnails, or add results to your edited video.

The Exports folder will embrace all of the variations of your video. This folder is cut up into Drafts and Ultimate.


That is the folder the place you’ll discover all of the collateral you’ll want to make your video. This folder is additional divided by the kind of asset to make sure you will discover precisely what you want with out scrolling by way of lots of of clips, pictures, and paperwork which have all been saved collectively. These asset varieties are:

how to organize video files

Video is the place you’ll save all of your uncooked clips. For tasks that embrace A-Roll and B-Roll, you’ll be able to additional cut up the Video folder into A and B Roll folders.

Audio is the place to retailer background music, sound results, or voice-overs.

Static is the place to place any jpeg or png pictures. This contains pictures, logos, graphics, or titles.

Different is the place to toss something that doesn’t match into our 3 classes. These may very well be model pointers, scripts to help with writing captions, instance movies to make use of as references, or the challenge transient to refer again to.

Asset Naming Construction

The longer or extra complicated your video is, the extra necessary it will likely be to verify your property are named in an efficient approach.

The easiest way to do that is by numbering the clips within the order they happen within the video. If you happen to’re working with a number of scenes, splitting them that approach may hold you organized. You might also take into account including a key phrase to summarize the subject of the clip.

01.mp4 OR Scene1_01.mp4

In case your video doesn’t have a ton of audio, static, or different items, the simplest technique to hold these easy and arranged is simply to call them as what they’re.

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organize video project folders

The tasks folder is the place you’ll save the working file from the video modifying software program you’re utilizing. This makes leaping out and in of the challenge fast and straightforward. That is additionally the place the place packages that auto-save will retailer your information.

You may also use this folder to save lots of the working information in your property like thumbnail, designed graphics, titles, post-editing results, or transcript paperwork. If you happen to do that, make sure you hold these information in a—you guessed it—Asset folder. If the file is one thing like an Instagram graphic selling the video, reserve it in an Exports subfolder because it’ll be used after the video has been revealed.

Initiatives Naming Construction

In case you have a number of challenge information going–for instance, an English and French model of the identical video–you’ll wish to make sure you title every challenge file accordingly.


Professional Tip: If you happen to’re working in Adobe Premiere Professional, you’ll be able to work on a number of tasks inside a challenge by beginning a brand new sequence. So, on this case, you gained’t want to save lots of totally different variations as separate challenge information.

When you’ll want to create graphics, titles, or a thumbnail in packages corresponding to Adobe Illustrator, make sure you save these tasks with definitive names as effectively:


With suggestions and edits coming from the shopper and your staff, there’s no approach round the truth that you’ll find yourself with a number of variations of your video. That is the folder the place you’ll save all of the totally different variations of your video because it goes by way of the evaluate course of and will get up to date iteratively.

organize video files

Exports Naming Construction

As you progress by way of the evaluate course of and proceed to provide extra drafts, you’ll wish to hold observe of which draft is essentially the most up to date one. Naming your drafts correctly will show you how to determine the proper one to share with the staff reviewing your work.


As soon as you might be carried out making edits and the shopper or your staff is proud of the tip end result, copy the authorized draft to the Ultimate folder and rename it to match the construction under:


Now, in case your remaining model is subjected to a last-minute request, change the file title to mirror which draft it’s and take away it from the Ultimate folder. Don’t even take into consideration making a “Final_Updated” file adopted by a “Final_Updated_2” and so forth.

Obtain our folder construction template to hit the bottom working

Creating sturdy video content material can little doubt be a time-consuming and tedious course of. It might appear foolish to create a folder inside a folder that solely contains one file. In relation to discovering this file, you’ll understand you have been in a position to attain it a lot sooner than you’d by scrolling by way of the lots of of information that find yourself being part of your challenge.

I’ve carried out all of the groundwork for you by making a template prepared for motion. You may thank me later.


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