The Observe-Up Thank You E-mail That Obtained Me Employed One Week After the Interview


Are you able to get the job you need with a thanks electronic mail after a last interview too? Analysis says that the common job candidate spends seven hours researching the corporate they’re interviewing with. However many nice interviews don’t flip right into a job.

Free Download: 30 Follow-Up Email Templates

When interviewing at HubSpot, I despatched a thanks electronic mail that impressed my interviewers a lot they employed me inside seven days. Apparently, that is 20 days sooner than their common turnaround.

Interview thank you email graphic with title “The Thank You Email That Got Me Hired One Week After the Interview”

Must you ship a thanks electronic mail after a last interview?

93% of Individuals get nervous about job interviews, and also you in all probability do too. That may result in some confusion and stress about one of the simplest ways to observe up. Recruiters and hiring managers are busy. You don’t need to hassle them, however your timeline and priorities are essential too.

On the identical time, even in an awesome job market, there may be a variety of competitors on the market. In line with Gartner, solely 16% of recent hires have the talents they should succeed as we speak and sooner or later. And Robert Half’s analysis says that the shift from native to distant hiring signifies that employers are getting 54% extra purposes from expert candidates.

With many roles asking for three or extra interviews per candidate, how will you stand out? Constructing relationships all through the hiring course of will take a while and creativity. However there’s a easy and time-tested technique that candidates don’t at all times keep in mind – writing an awesome thanks electronic mail.

The perfect thanks electronic mail after a last interview is just like the thanks notes that oldsters have their children ship after birthdays and holidays. It’s a option to present that you just recognize their effort and time, and to genuinely say thanks.

However that is in your dream job and never your favourite aunt. So, let’s speak about standing out along with your thanks be aware so you may get the job you need.

Write a Thank You E-mail After an Interview

1. Evaluate your analysis.

64% of candidates analysis the individuals who’ll be conducting their interviews. They appear via firm web sites, Glassdoor, and social media. That analysis is critical for a profitable job interview. On the identical time, this analysis doesn’t at all times floor throughout these conversations.

As a result of even the most effective interviews are anxious, it’s straightforward to neglect the main points. However these particulars are what recruiters and hiring managers are in search of in a candidate as a result of they present how excited you’re in regards to the job.

Whereas it’s not at all times potential to take notes throughout an interview, make sure you make notes afterward. For interviews the place you converse with many individuals, attempt to write some fast notes after every dialog. This makes it simpler to recollect what was particular about every individual and interview.

Earlier than you begin writing your thanks emails, evaluation your notes and analysis. It will make it simpler so that you can create compelling thanks notes.

2. Be taught what to not do.

You need to be the proper candidate for the job. That signifies that you may look to a thanks electronic mail template to craft your thank yous. However that’s in all probability not your greatest subsequent step.

If you happen to search “Observe up electronic mail after interview” in Google, you may come throughout boring electronic mail templates like this one:

So, what’s flawed with it?

  • Looks like a template electronic mail.
  • Fails to say any private connection or subject of dialog that occurred in the course of the interview.
  • Conveys an absence of curiosity within the firm.
  • Supplies no added worth to the interviewer.

If I despatched this as my follow-up thanks electronic mail, I would as nicely not have despatched one in any respect. I wanted to show that I deserved the job. That I used to be the individual this workforce wanted.

3. Write a personalized, detailed follow-up based mostly in your interview conversations.

Right here is the word-for-word electronic mail I despatched my future hiring supervisor:

I knew I needed my post-interview follow-up electronic mail to convey these components:

Context and Persona

I began jotting down notes after the interview to make sure that I might embrace some private connection or widespread curiosity that might assist the hiring supervisor keep in mind me in a pool of a whole bunch and even 1000’s of candidates.


I attempted specializing in these most important themes to point out how badly I needed the job:

  • Particular traits of the workforce that stood out to me
  • Components of the place that appealed to me most
  • Values that I share with the corporate

For instance, I emphasised the “scrappy, fast-paced” nature of the workforce as a side that significantly excited me about this function.


I recapped why I might be an asset to the workforce and the corporate. As a substitute of speaking in generalities, I cited concrete examples of how I might contribute by drawing from previous experiences and offered hyperlinks to numerous content material, initiatives, and displays that I’ve labored on, a few of which I spoke about throughout my interview.


Employers aren’t simply in search of a certified and succesful candidate. They’re in search of real enthusiasm. I used to be thrilled about this potential job, and I advised them why.

4. Present your distinctive worth in an genuine means.

Sensible individuals need to rent smarter individuals. So I found out the right way to stand out from a whole bunch of different candidates.

I demonstrated I wasn’t simply certified for the place, however I used to be certified for the tradition. Years in the past, HubSpot printed a SlideShare on their “Tradition Code.

I used that code for example (actually) how my persona matches HubSpot’s tradition.

A number of hours after sending this electronic mail, I noticed (utilizing HubSpot Gross sales) that the hiring supervisor, Anum, opened my emails and clicked my hyperlinks.

I had two extra interviews scheduled the next week. I used to be employed that Thursday night.

They later advised me the significance of this further step within the hiring choice:

“Your private tradition code was a significant contributor in deciding to maneuver you alongside our interview funnel. Not solely was its content material reflective of how your values tied to our firm’s values, the act of creating it confirmed hustle and that you just understood the significance we place on tradition at HubSpot.”

And now I am scripting this from my desk at HubSpot.

All due to a singular thanks electronic mail.

Add Worth in Your Observe-Up

If you happen to can, attempt to tailor the accomplishments you point out to the kind of interview you simply had. For instance, after a competency-based interview, you may need to point out your expertise with a latest trade pattern. You could possibly additionally check with a selected app or device that got here up throughout your dialog.

In a behavioral interview follow-up, it may be higher to speak about the way you suppose your working fashion aligns with the workforce.

One other tip: Video interviews are extra well-liked than ever. The convenience of digital interviews signifies that candidates may need extra interviews that finish with out a job provide.

So, don’t simply take into consideration what you need to write in your electronic mail. Take into consideration what else you’ll be able to add that spotlights why you’ll be good for the function.

For instance, if you wish to educate a web based class, connect a brief video of you educating a category. If you happen to’re making use of for a design function, add a graphic thanks be aware to your electronic mail.

If you wish to be taught extra about emails that get consideration, try this video from Nancy Harhut, an INBOUND favourite:

5. Ask sensible questions.

You completely need to present your worth throughout your job search. However there’s one other important talent you additionally need to present potential employers. Curiosity.

The technological advances that allow workers to do business from home are additionally liable for the velocity of change within the office. To roll with that fixed change, it’s essential keep curious.

Office success additionally means teamwork, communication, and interactive problem-solving. Curiosity additionally exhibits empathy. It’s a simple option to present interviewers your funding in different individuals and their function within the large image.

Asking knowledgeable questions exhibits that you just’re not simply pleased with your work expertise and accomplishments. It highlights that you just’re additionally enthusiastic about what individuals at their firm are doing and the way they do it.

6. Evaluate your be aware to ensure you haven’t missed something.

There are some things that each follow-up electronic mail, regardless of how informal, ought to embrace.

First, create an unique topic line in order that your thanks electronic mail is simple to seek out in a crowded inbox.

Subsequent, test that you just ship your personalised electronic mail to the suitable individual and that you’ve got spelled their identify accurately. Then evaluation your electronic mail draft to make it possible for the contents of your electronic mail name consideration to your skill and enthusiasm for the function you’re making use of for.

Lastly, nail down the subsequent steps as you shut your electronic mail. If you happen to clearly define your expectations, it provides potential employers a greater probability to fulfill them.

Would you like an replace in your subsequent steps? Or do it’s essential submit further data for his or her evaluation? Possibly you might have a private deadline due to one other provide and also you need to know once they plan to achieve out with a choice.

So, as an alternative of closing your electronic mail with one thing basic like “Hoping to listen to from you quickly,” add a closing that clarifies your understanding of what occurs subsequent.

7. Customise your emails after every step within the interview course of.

Because the hiring course of normally consists of multiple interview and a number of other interviewers, you’ll must issue that into your thanks emails. Understand that interviewers might share your emails because the workforce decides on the suitable candidate, so each electronic mail must be (principally) distinctive.

Be sure to’re emailing everybody concerned in your software course of. Then, customise your notes in keeping with the stage of the interview course of and what you mentioned with that individual.

These are a couple of examples that may aid you draft emails all through the hiring course of.

Recruiter Thank You E-mail

Observe-up Thank You E-mail Template

Closing Interview Thank You E-mail

If you happen to’ve made it to the ultimate stage of the interview course of and are awaiting a choice on the function, make certain your thanks electronic mail is enthusiastic and assured. This fashion the hiring supervisor has probably the most optimistic potential impression of you earlier than making a choice.

It is superb how placing in a couple of further minutes of thought and creativity can get you precisely the place you need to go. If you happen to want extra inspiration, these follow-up electronic mail templates are an awesome place to begin.

Your Closing Thank You E-mail Is Simply the Starting

Clicking “Ship” in your last interview electronic mail might be the important thing to the subsequent dialog you might have. As soon as your electronic mail is full, it’s time to consider the opposite choices that come after you hear about that elusive dream job.

Have you learnt your goal wage? What are you anticipating in your advantages? What about day without work? If you happen to’re not chosen for this place, are you continue to hoping to work for this firm sooner or later?

The method of making use of in your dream job might be intense. However the extra you put together, the extra comfy and assured you’ll be. Hold constructing in your information and expertise, and also you’ll be heading for achievement.

This publish was initially printed in January 2019 and has been up to date for comprehensiveness.

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